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PRE-DEPARTURE, TRAVEL AND ARRIVAL GUIDE

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PRE-DEPARTURE, TRAVEL AND ARRIVAL GUIDE

We cannot wait to have you here, but there are very important planning considerations and travel procedures that you must follow to increase your chances of entry and ensure a smooth trip here for you.  This is a 22 step process to get you into a Peel Schools for International Students School.  We know there is a lot for you to do, but please read, review and come back often to ensure you are meeting all expectations.

Please ensure you have reviewed the Spring Arrival 2021 Information in addition to what is found on this page.

This guide was last updated on January 2, 2021.  If you have not reviewed this site since then, you may have out-of-date information.  Please review this site again.

This section of our site includes:

 

Important

Effective January 7, 2021, at 12:01 a.m. EST, all air passengers five years of age or older will be required to test negative for COVID-19 before travelling from another country to Canada. 

Documentation of a negative laboratory test result must be presented to the airline prior to boarding a flight to Canada. The test must be performed using a COVID-19 molecular polymerase chain reaction (or PCR) test and must be taken within 72 hours prior to the traveller’s scheduled departure to Canada.

Anyone who receives a negative test result and is authorized to enter Canada must still complete the full, mandatory 14-day quarantine. 

 

Read the full announcement here: Government of Canada Announcement

Important

As part of Canada's efforts to reduce the spread of COVID-19 and prevent importation, all travellers are required to provide contact and quarantine information upon and after entry into Canada.  This information is crucial to Canada's response to COVID-19.  All travellers to Canada are required to submit information digitally.  This will help travellers reduce their processing time at the border and limit physical contact between travellers and government workers.

You are to use the ArriveCAN app from the Government of Canada to do this.  Download it today and start entering information.  You will be asked to show information on this app when you arrive in Canada.

Important

Our program has set arrival dates that you must comply with.  If you attempt to arrive after these dates, you will not be able to complete all the necessary requirements once you arrive in Canada.  Please check our IMPORTANT DATES page above for our arrival dates for Quadmester 3 and Quadmester 4.

Steps for Pre-Departure, Travel and Arrival

All of these steps must be followed, or you risk serious delays or interruptions to your plans

 

Download Arrive CAN app

You are to download the ArriveCAN app to ensure it works and you understand all of the requirements from our federal government.  Knowledge of this app will help you plan for your departure and arrival along with your mandatory 14-day quarantine once you arrive

STEP

1

 

Contact our We Welcome the Word Centre to Schedule Your Assessment

Our welcome centres do virtual assessments of students, so this will expedite the process of getting your registered and into classes when you do arrive.

  • Have all educational documentation (transcripts, report cards, etc) ready for your assessment.

  • Email the Welcome Centre to schedule an assessment at welcomecentre@peelsb.com

  • Also, let us know that you have done this so we can follow-up on our end.

STEP

2

Notify us when your assessment is completed

When you virtually attend your assessment with the We Welcome the World Centre, you are to email us to let us know that it is done and completed.  This will allow us to ensure that your home school can start preparing for your registration appointment and eventually get you registered in classes.

STEP

3

Check required dates for arrival

You will need to ensure you arrive in Canada with sufficient time to complete the mandatory 14-day quarantine, get a COVID-19 Test, get the results and then get registered for school before the start of school.  Check these dates and start planning your departure.

Calendar

STEP

4

Develop your 14-day Quarantine Plan

The Government of Canada requires mandatory 14-day self-isolation for all individuals entering Canada, even if they do not have symptoms of COVID-19. Self-isolation means you must stay at home and monitor yourself for symptoms. Violating instructions provided to you when you entered Canada is an offence under the Quarantine Act. Such offences could result in a fine and/or imprisonment.
You are required to enter your plan in the ArriveCan app.  PDSB also requires that you complete a hard copy (paper) plan and email it to us.  Download our Support for Travelers Self-Isolation Plan below.

STEP

5

Isolation and Medical Check While in Home Country

Even before arriving in Canada, it is HIGHLY recommended by the Peel District School Board that you spend 14 days prior to departure in self-isolation.  We also recommend that you obtain a letter from your doctor within 72 hours of departure which confirms that you are healthy and it is safe for you to travel. You must get a PCR COVID-19 test within 72 hours of departure and have the results with you when you arrive. Bring these documents with you to present when you go through immigration. Remember to bring your acceptance letter and receipt of payment as well.

STEP

6

Complete all Travel Details in the ArriveCAN app

Once you have the detail set, provide the following information.  This must be done before your departure for Canada:

  • Contact information, such as your name, date of birth, email address, phone number and travel document details

  • Travel details, such as your:

o    date of arrival
o    port of entry if you’re entering by land or marine vessel or
o    flight number, airport and airline if you're entering by air

  • The purpose of your travel (such as exempt travel, work, study, family reunification or compassionate grounds)

  • Any symptoms you may be experiencing

STEP

7

Complete all final Quarantine Plans in the ArriveCAN app

For your quarantine plan, questions will include:

  • whether you have a place to quarantine or isolate for 14 days

  • the address of the place where you'll be staying during your quarantine or isolation period if there are vulnerable people at that place

  • if it's a group living environment or houses multiple families

  • if you can have food, medication and other necessities delivered to you while in quarantine

STEP

8

Pre-Departure Travel Preparations

In order to make your travels as uneventful as possible please do the following.

  • Contact host family and discuss expectations, provide your host family with a current photo of you. Provide arrival information and exchange contact information (cell, email)

  • Pack a minimum of 30 disposable and 2 or more cloth face masks, one large bottle of hand sanitizer, one box of nitrile gloves, and if possible, a thermometer

  • pack and ensure you have the following:

    • Passport and Study Permit/Confirmation document

    • Custodianship documents and Letter of Acceptance

    • Study Permit or Immigration Approval Letter (if you have one)

    • School Transcripts

    • Record of Immunizations

    • Host family profile and contact information

    • Fully charged device with all ArriveCan App details completed

    • 2 masks, 3 pair of gloves, travel-sized hand sanitizer, disinfecting wipes

STEP

9

Ensure you Understand Quarnatine and Self-Isolation

Read How to quarantine (self-isolate) at home when you may have been exposed to COVID-19 and have no symptoms from the Government of Canada website. If you break quarantine you can face very serious fines.  Violating instructions provided to you when you entered Canada is an offence under the Quarantine Act. Such offences could result in a fine and/or imprisonment.

STEP

10

Complete and email all required documents

Before you leave you need to ensure you have emailed all of the required documents that should have already completed in preparation for your departure.  Make sure before you leave the following have been completed and emailed to us at: studyinpeel@peelsb.com.

STEP

11

Ensure Safety As You Travel

It is important to ensure that you follow best practices while travelling as well. Please remember the following during your travels:

  • Arrive at the airport as per the instructions provided by your airline.

  • Give yourself lots of time so you are not rushed and won't make careless mistakes that could put your health at risk.

  • Wear a mask at all times and wear gloves or wash your hands often.

  • Practice social distancing and wear a mask when it is not possible.

  • Minimize touching surfaces as much as possible.

  • Sanitize your personal space and minimize washroom trips.

  • Bring your own food and refillable water bottle.

  • Ensure your electronics are sufficiently charged so you can access the ArriveCan app and you can get in touch with your host family when you arrive.

STEP

12

Ensure a Smooth Arrival in Canada

It is important to ensure that you follow best practices upon arrival at the airport:

  • Have your device and the ArriveCan app ready

  • Listen to the instructions of the attendants as you leave the plane

  • Maintain physical distancing and follow other safety measures as you proceed through Immigration

  • Contact host family/custodian/homestay coordinator and confirm pick up point

  • Maintain physical distancing when picking up luggage

  • Disinfect your luggage once you have received it

  • Load your own luggage into the car and sit in the back seat, if possible

  • Wear fresh mask and gloves provided to you by your agent, homestay organization or homestay parent.

  • Do not make any stops.  You must go from the airport to your quarantine location directly.

STEP

13

Let Us Know that You Have Arrived

Once you have arrived in Canada, made it through customs, got your luggage, met up with your host family and are on your way to your 14-day Quarantine location, please let us know that you have arrived and are starting your quarantine.  Please send an email to studyinpeel@peelsb.com to say hello and let us know you are safe and well and starting your quarantine.

STEP

14

Your 14-day Quarantine and Self-Isolation

Ensure you follow the regulations and procedures for your Quarantine found on the Government of Canada website. If you break quarantine you can face very serious fines.  Violating instructions provided to you when you entered Canada is an offence under the Quarantine Act. Such offences could result in a fine and/or imprisonment.  Here are some other procedures and ideas for you to follow:

  • When you arrive at your host family’s home, immediately remove your travel clothes and place them in a plastic bag for your host family to wash for you.

  • Your homestay family will provide you with food, clean linens, a comfortable room and internet access.

  • Keep your room well ventilated and clean – open your window to allow air circulation.

  • Practice good hygiene and use a separate bathroom, if possible.

  • Clean the bathroom after every use.

  • Stay connected with friends and family by phone or internet.

  • Empty garbage frequently, and remember to wash hands after.

  • Follow your host family’s advice to wash clothes / do laundry.

  • Keep personal items separate from those belonging to others.

  • Ask for help from your host family or homestay coordinator if you need it!

STEP

15

Schedule a COVID-19 Test While You Are In Quarantine

  • International students, as well as co-arriving immediate family members, must be tested for COVID-19 after their quarantine period.

  • Asymptomatic students must complete their 14-day quarantine before going to an assessment centre to qualify for publicly-funded testing.

  • Testing is available at an assessment centre or a participating pharmacy by appointment only for publicly funded testing.

  • During your quarantine make an appointment for day 15 of being in Canada.

  • Symptomatic students should be tested, as soon as possible, and can make an appointment at assessment centres (not at pharmacies).  Extreme diligence must be taken with safety protocols for symptomatic students as they are taken to a testing centre.

  • Call Peel Public Health for assistance if you are symptomatic. 905-799-7700

  • You are not permitted to attend a Peel School until you have both taken and received a negative result for a COVID-19 Test.

  • You must email us with your appointment information once you receive it.  Email us at studyinpeel@peelsb.com.

STEP

16

Monitor your physical/Mental Well-Being

During your mandatory 14-day quarantine and self-isolation you are required to monitor yourself for symptoms of COVID-19. In order for this to be done properly, we have created a self-monitor form that you must use.  There are two versions - one that you can print off and complete on paper and one version you can complete online.  You can download your choice below.  You must send this form to us at studyinpeel@peelsb.com on Day Seven (7) and Day Fourteen (14).

STEP

17

Let Us Know How You Are Doing

At Peel Schools for International Students, we truly care about your physical health along with your social-emotional well-being.  If you need assistance, please email us and we will help as much as we can.  Remember to talk with your host family if you encounter any issues. Please use the resources found here to support you: Social-Emotional Resources.

 

In addition, you must send us a copy of your Self Monitor forms from above on both Day Seven (7) and Day Fourteen (14) of your quarantine.  Email us at studyinpeel@peelsb.com.

STEP

18

Get Virtually Registered at Your School

During your quarantine period, we will get you registered at your school and signed up for classes.  Please contact us and we will arrange communication with your home school.  Send us an email at studyinpeel@peelsb.com and let us know you are ready.

STEP

19

Go and get Your COVID-19 Test Done

Hopefully, you listened to us in Step 15 and you have scheduled your COVID-19 Test.  All safety measures must be followed; wear a mask, maintain physical distancing, minimizing touching of surfaces, disinfect hands often, etc.

STEP

20

Send Us Your COVID-19 Test Results

Once you have been tested, it can take seven (7) days until you receive your results.  You have to wait until you get your results before you can come into a Peel School.  You have to send us a copy of your test results before we can allow you to enter a school, email us at studyinpeel@peelsb.com.

STEP

21

We will email you when you can start school

Not to worry you are almost at the finish line through this process.  You are almost ready to start your learning adventure as part of the Peel Schools for International Students family. This won't take long.  We will be contacting your home school and letting them know you are coming.  We will email your official start date at your school! Yay, you made it!

STEP

22